Fiscal Year 2026
The District of Minnesota uses a nationwide contract with PharmChem, Inc. for sweat patch supplies and analyses. Sweat patch supplies are purchased by U.S. Probation and provided to vendors. Vendors do not need to purchase any sweat patches or application supplies. Vendors do need to purchase gloves and any other personal protection worn by staff while applying or removing sweat patches.
Yes. U.S. Probation purchases cups from vendors on a competitive-bid basis as needed and provides these cups to vendors.
The Estimated Monthly Quantity (EMQ) is the number of anticipated referrals per month for a specific service type. The EMQ is not binding and may not reflect actual referrals as treatment needs and other variables may change. The EMQ is provided as an estimate of the volume of referrals. You do not need to multiply EMQ by total cost. Instead, please provide the cost per unit as the unit price. Please see Section L of the RFP for more information on determining prices.
Vendors do not need to provide anything for project codes 1401 or 1501, or any other project code where the EMQ is ‘unknown’. These project codes are billed based either on the actual cost, or on a percentage of fees collected by the vendor.
The full text is available at Guide to Judiciary Policy, Vol. 14, Appx. 1B (uscourts.gov). Please find attached the excerpted portion of the Guide for these two clauses, also available here.
Unless Sex Offender treatment is listed as a specific requirement, vendors are not required to provide sex-offender specific treatment services. However, clients with sexual offences may be required to undergo treatment for substance abuse or mental health needs outside of sex-offender specific services. Vendors providing substance abuse or mental health services would need to be able to accept these clients.
It is important to start by reading the entire solicitation document. Section B indicates the specific project codes for each agreement. Note, the vendor must be capable of providing or subcontracting all required services. Section C is the actual Statement of Work that provides specifics for each of the project codes, as well as other information regarding the deliverable, non-compliance, staff requirements/restrictions, etc. Section C also include any local services which provide further descriptors/requirements to specified project codes (there are indicated by an * in Section B next to the project code). The offeror must be able to comply with the local service requirements.
Most importantly, SECTION L provides the offeror instructions for the proposals, and the offeror should pay careful attention to the instructions and requirements for proposal submission. Note, the offeror is not required to submit solicitation sections C, D, E, F, G, H and I as part of its proposal. Section M includes the Evaluation Factors for Award.
Yes, vendors must provide any applicable business and/or operating licenses as required by state and local laws and regulations. These may vary based on the type of treatment being provided. Vendors must also provide copies of appropriate documentation demonstrating compliance with all federal, state and local fire, safety and health codes.
Correct. The vendor is only required to provide the unit price. As a part of evaluation of offers, the government will conduct Total Evaluated Price (TEP) calculations to determine lowest overall cost. The process of TEP calculations are detailed in Section M. Please note that evaluations are conducted using a lowest-price technically acceptable model. Offers found to not comply with the requirements in the RFP would not be accepted, regardless of price.
Yes, multiple files can be submitted. Please clearly note in the subject line of each email the solicitation number for which you are submitting responses. If multiple files are included in one email, please note in the body of the email which documents are in which file. If more than one email is required for one response, please note that in the body of each email. There is no specific requirement for how to organize responses; however, generally following the order of the sections in the RFP is helpful. If vendors have any issues or concerns with submitting documents, please contact Sam Casselton at 612-664-5458.
There is no predetermined price list, and vendors are responsible for determining a competitive unit rate in accordance with fair market pricing. The vendor should consult the Statement of Work to understand the work requirements when determining the amount to charge for project codes. Acceptable prices will include the unit price, no charge, subcontracting, and factor in no shows. The judiciary will award the agreement based on an evaluation of those offerors who represent the best value after evaluation in accordance with the factors and subfactors in the solicitation. The offeror’s initial offer shall contain the offeror’s best terms. For additional information on the contract award, consult Section L of the solicitation document. Additionally refer to Section L for the instructions and required attachments for submitting a complete proposal, which includes a Certification of Compliance Statement (Attachment A), Background Statement (Attachment B), and Staff Qualification Form (Attachment C).
Please see section L paragraph 2d, which requires copies of compliance with all federal, state, and local fire, safety, and health codes.
The offeror must have a site within the catchment area at the time the proposal is submitted. Section M - Evaluation Factors for Award sets forth the items required regarding the site and describes how on-site visits will be conducted for those offeror’s whose proposals are determined technically acceptable based on the criteria and meet the lowest price requirement.
Yes, the offeror must have a site within the catchment area at the time the proposal is submitted (see answer #13).
Paragraph 2a of Section L contains the requirements for monitoring reports and describes other acceptable documents in the absence of monitoring reports. Please note that monitoring reports are to be submitted for the location solicited. If a location has never had a previous agreement with federal, state, or local agencies please indicate that.
The vendor must submit a completed RFP for each BPA in which the vendor is interested. Each RFP references a specific catchment area. If the vendor has a site in more than one catchment area, the vendor must respond and submit a completed RFP packet for each appropriate corresponding BPA number in which that vendor is interested in providing services.
This information is specified in Section L. If the offeror is using a proposed subcontractor, this same information (paragraphs 2 a – d) is required of the subcontractor. With regard to the submission of monitoring reports, please note in Section L that monitoring reports are for the locations solicited.
No, the offeror is not required to have a site within every county or zip code located within the identified catchment area. For example, if the catchment area includes counties A, B, and C, and the offeror only has a site in county C, that would meet the requirements. However, the offeror must have a least one site located within the catchment area (see Section L). If the offeror has multiple sites available within the catchment area, in accordance with Section L, the offeror should include each site the offeror intends to utilize under that specific BPA/catchment area.
Yes, as long as the vendor has provided services to the Department of Corrections in the past 3 years that are similar to services included in the RFP. In general, any federal, state, or local government agencies or private organizations for whom the vendor has provided the same or similar type of services identified in the RFP can be included as a reference. Please also note that offerors who are currently awarded an agreement with U.S. Probation are not required to provide references.
Small Business set asides are a provision of the Federal Acquisition Regulation (FAR), which is applicable to most Executive Branch agencies but does not apply to the Judiciary Branch. As an agency of the Federal Judiciary, U.S. Probation does not utilize FAR set asides.